Terms of Reference for Theme Working Groups

  • ICARP II Vision, Goals, and Objectives
    The conference aims to bring together Arctic residents, senior and young scholars, policy experts and science and land managers to discuss the research needed to address problems, priorities and concerns of those who live in or near the Arctic. It will also address the linkages between Arctic and global processes. It will formulate physical, biological and social science projects and implementation plans that are necessary to address issues concerning Arctic natural resources and environmental quality and that can guide international cooperation over the next 5-10 years. Each project will be framed in thematic rather than in disciplinary terms. (From ICARP II Terms of Reference)

  • The overarching theme is
    Understanding the Arctic System: Regional Sustainable Development and Global Connections.
    The goal of the process leading up to the Conference and the desired outcome of the Conference is the development of clear science plans evolving from the identification and discussion of critical questions identified by the WG members. Each of the ten Working Groups (WG) will be responsible for identifying several priority questions which need to be addressed over the next 5-10 years. The WGs are expected to produce science plans to address these critical questions. These plans will then be examined and discussed at the conference in 2005 and revised accordingly based on the output of the conference.

  • Organizational Arrangements
    The Steering Group (SG) has identified the ten themes. A SG member will serve as a liaison between the SG and the WG. WG chairs and co-chairs, along with their SG liaison and broad community input, are responsible for putting together an interdisciplinary working group of approximately 10 scientists from a good geographical distribution and focusing, in particular, on younger scientists. WG chairs and co-chairs are ultimately responsible for the timely completion of the science plans. Funding for up to two WG meetings will be provided.

  • Themes
    The Arctic science communities were asked to suggest timely research themes for ICARP II. These proposals will be made available to the WGs (the Blue Book). This material is for information only, and the WGs should feel free to focus on any cutting edge science questions in or outside these proposals.

    The SG has identified 10 broad themes and the liaisons have formulated a brief descriptive text for each theme.
    The WGs are kindly asked to consider this description as a starting point for their discussions having in mind that their output should be well focused and forward-looking science plans suitable for circumarctic cooperation. In their deliberations on critical questions needed to be addressed by future Arctic researchers, they may choose to focus on one or more projects under their theme, and doing so in consultation with the liaison as well as the research community at large.
  • Conference Strategy
    Well in advance of the Conference, the science plans and background material developed by the WGs will be distributed widely in the Arctic community. An invitation to comment on the science plans will be made. The conference in 2005 will be the venue for discussion of the science plans. The WGs will meet one final time at the conclusion of the Conference to revise the plan to reflect the Conference discussion. The final report of the Conference, containing all of the WG papers will be released in time for the 2006 ASSW.

  • The Charge to the Working Groups and Chairs
    • Expected Outputs: Preliminary Draft (Late 2004), Conference Draft (fall 2005), and Final Draft at the 2006 ASSW (Spring 2006).
    • The Working Groups are primarily charged with the task of developing science plan(s) that are a vision for research over the next decade or so, the purpose of which is to provide a “road map” that addresses critical and fundamental issues in the Arctic that is relevant to the science community, the residents of the north, governments, and funding agencies.
    • Preliminary Draft (Late 2004): Detailed Operative Outline of the Science Plan(s)
    • Conference Draft (Summer 2005): Full Version(s) of a Science Plan(s)
    • Final Draft at the 2006 ASSW (Winter 2006): Updated from Conference a Final Version of a Science Plan(s) ready for publication and implementation recommendations.

  • Contents of the Drafts of the Science Plan
    (i) State of the Science,
    (ii) rationale for the research,
    (iii ) strategy, methodology and proposed program of research including data and information strategy and needed infrastructure to implement the research, including international cooperation.
    • The plans should also:
      (i) Build upon and establish linkages to existing or planned programs or other related activities, including the IPY;
      (ii) Explicitly establish any needed connection to other ICARP II Themes,
      (iii) Clearly state the relevance to residents and communities of the north and its connections to global processes

  • The Science Plans
    should comprehensively address the proposed research but should be constrained to about 20 pages (prepared in “Word” format suitable for distribution by e-mail).

  • Membership of the Working Groups
    • Members will be appointed by the Steering Group in cooperation with the Working Group Chairs, Co-chairs and Liaisons, based on nominations from the Sponsors. The working groups are expected to be intra-disciplinary, have a good geographical distribution and focus on young scientists.

  • Method of Implementation
    • Most of the work of the Working Group will be done by e-mail and other electronic means,
    • It is expected that the Working Group will have two meetings, one at the initiation of the planning process and one about the time the Conference Draft is due, and
    • The Working Group shall prepare an oral presentation for the Conference and obtain the comments and feedback from the Conference participants and similarly from the ASSW, as scheduled by the Steering Group.

  • Working Group Deadlines and Time Table
    Appointment of Chairs and co-Chairs by Feb 29, 2004 and full Working Group by March 31, 2004.